Meeting Cost Calculator

Add who is in the room, press start and watch the cost tick up.

Private by design

Your inputs stay on your device and are not sent to our servers. Optional usage analytics does not receive your files or tool inputs.

Meeting Cost Calculator

Planned cost and a live running counter

Who is in the meeting

Attendees

People	Yearly pay (₹)

Group people with similar pay on one row.

Time

Planned length

min

Time passed

sec

Press Start above the results to count up.

Assumptions

Working hours in a year

40 hours × 52 weeks = 2,080. Change to match your team.

Extra cost on top of pay

Optional: benefits, tools and office space as a share of pay.

Live meeting timer

Planned cost₹2,88560 minutes

Per minute₹48.08

Per hour₹2,885

Per person (planned)₹5775 people

Person-hours5

How it works

A meeting costs the pay of everyone in the room for as long as it runs. This tool converts yearly pay to a cost per hour, adds it up for all attendees and multiplies by the time.

Cost is only half the picture
A good meeting can be worth far more than it costs. Use this to ask whether each attendee needs to be there.

Cost per hour = Σ people × yearly pay ÷ 2,080 hours × (1 + 0% extra) = ₹2,885.
Planned cost = hourly cost × 60 ÷ 60 = ₹2,885.
Live cost = hourly cost × seconds passed ÷ 3,600 = ₹0.00 after 0:00.

Cut the guest list: each extra person adds their hourly cost for the whole meeting.
Shorten by five minutes and see the saving here.
Use the live timer to keep a meeting honest.

Hourly cost per person = yearly pay × (1 + extra cost %) ÷ working hours per year. The default 2,080 hours is 40 hours × 52 weeks, the common payroll convention. Meeting cost = Σ(people × hourly cost) × time. All figures are assumptions you can change.

Preparing tool

How to use Meeting Cost Calculator

Add each group of attendees with their yearly pay.
Set the planned length, then press Start when the meeting begins.
Watch the live cost, or copy and share the planned cost.

Read the detailed guide →

What are the limits of Meeting Cost Calculator?

An estimate from average pay: it ignores the value of what the meeting produces and the cost of lost focus. The overhead and working-hours figures are editable assumptions. Nothing you enter leaves your device.